Tip You can create a contact by clicking the blue triangle at the middle right of the Welcome page to open Quick Notes. You can also click the New toolbar icon , if you have toolbars displayed, and choose "New Memo."

You can send mail to people and invite people to meetings from the Contacts view in your address book. If you save a person's Web page address, you can also visit the page from your address book.

To open your address book, click this icon in the Bookmark bar.

Tip If there are a lot of names in your Contacts view, you can type letters to search for a name. You can also customize the Contacts view, for example to show phone numbers first or to hide businesses.

Click any of these topics:

• To add a contact manually
• To add or update a contact from a message, meeting invitation, or To Do item you receive
• To add a contact to your Personal Address Book from a public Domino Directory

1. Open your address book and choose Actions - New - Contact.

2. In the First and Last fields, specify the person's name.

3. (Optional) Specify the person's Middle name, Title, or Suffix.

4. Enter the person's mail address in the Email field.

5. (Optional) Click the button to the right of "Email" to specify details of the person's mail software, such as Fax or Internet Mail. Click the X to delete an entry you don't want to keep.

Tip You can customize the labels describing the information.

Tip You can set a reminder in your Calendar for a birthday or anniversary.


For more information, see Creating a Calendar entry.

Tip For example, you could save a resume for a job candidate, driving directions for a client, or review information for an employee.

9. Click "Save and Close."

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To add or update a contact from a message, meeting invitation, or To Do item you receive

If you receive a mail document from one of your contacts, and the contact has a new e-mail address, you can update the existing contact document with the new address. You can also add a new contact from any mail document you receive.

Note Updates to existing contacts do not occur automatically; you must follow this procedure to keep your contact information current.

1. Open your mail database.

2. Open the message, invitation, or To Do item.

3. From the menu, choose Actions - Tools - Add Sender to Address Book.

4. Examine the information Notes shows about the contact and click OK. If Notes finds a name is already among your contacts, you can choose to update the contact information (for example with a new mail address from this message), or skip to the next name.

Note If this contact has Internet mail and you want to encrypt future messages that you send to the contact, click Advanced and make sure "Include X.509 certificates when encountered" is selected. In addition, whenever Notes asks you to add certificates for this contact from a message, choose Actions - Tools - Add Sender to Address Book again to update this contact with the latest information.

For more information on X5.09 (Internet) certificates, see To obtain someone's Internet certificate for mail encryption.

To add a contact to your Personal Address Book from a public Domino Directory

1. Open the Domino directory.

2. Select a contact name.

3. Click "Copy to Personal Address Book."

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See Also

Managing address books
Editing, deleting, and working with contacts
Creating mailing lists in your address book
Selecting addresses from an address book
Printing your address book
To obtain someone's Internet certificate for mail encryption
How Notes uses public and private keys for encrypting and signing mail