Click any of these topics:

• To open your Inbox
• To update your Inbox with messages received since you opened it
• To read a message
• To view a message and the Inbox at the same time
• To work with unread messages
• To use other mail views or folders

The Inbox view shows a list of messages you've received.

Click the Mail icon in the Bookmark bar.

To update your Inbox with messages received since you opened it

Notes mail users and Internet POP or IMAP Offline mail users may update the Inbox in slightly different ways, but perform other mail tasks the same way.

Notes mail users

By default, your user preferences are set to refresh the Inbox automatically. If you turn off the preference, new messages may be received but not displayed. To see whether the preference is on, choose File - Preferences - User Preferences (Macintosh OS X users, Notes - Preferences - User Preferences), click Mail, and see the "Automatically refresh Inbox" check box.

Tip This preference may cause your Inbox to pause while new messages are displayed. Turn it off for faster performance, and when you want to see new messages, choose View - Refresh.

Internet mail users

Your Internet IMAP Offline or POP mail may be set up to store incoming mail in your Notes mail database. If so, you can read both your Notes and Internet mail in the same "universal" Inbox by clicking the Mail icon in the Bookmark bar.

If your Internet IMAP Offline or POP mail is set to use a separate Notes mail database, you must specify that database as the primary mail for at least one location in order to use the Mail icon in the Bookmark bar.

1. If necessary, switch to a location (for example, Internet) from which you want to access your Internet POP/IMAP (incoming mail) and SMTP (outgoing mail) accounts.

2. Choose File - Mobile - Edit Current Location, click Mail, and in the "Mail file" field, specify the file name for your POP or IMAP Offline mail database if it's not already specified. Click "Save & Close" in the Location document and click the Mail icon in the Bookmark bar to open your Internet mail.

3. Replicate your Internet mail (download it from the server).

4. Choose View - Refresh to update the Inbox with new messages.

Note If you use IMAP Online mail, see To specify your IMAP mail as your primary mail .

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To read a message

Double-click the message in the list (view) in the Inbox. You can select and view any file attachments in an additional window. If messages contain Web links (URLs), you can set a preference to display the links as hotspots you can click.

Tip For shortcuts you can use to step through messages, see Commonly used keyboard shortcuts for Mail and Calendar.

Macintosh users, see Commonly used keyboard shortcuts for Mail and Calendar (Macintosh).

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To view a message and the Inbox at the same time

1. Select a message in the list (view).

2. From the menu, choose View - Document Preview - Show Preview. The preview pane opens with the document you selected. You can turn the preview pane on and off by choosing View - Document Preview - Show Preview again.

Tip You can also show and hide the preview pane by clicking the Preview triangle at the bottom of the Inbox list.

Notes remembers that you have the preview pane displayed the next time you open mail.

For more information, see Customizing your Inbox and mail.

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To work with unread messages

In your mail database, messages that you haven't read appear in red (unless you've set colors in the Inbox) and have stars next to their titles. For a picture of an unread message, see To use other mail views or folders.

In the navigation pane, names of folders that contain unread messages appear in bold and show the number of unread messages. Names of parent folders to these folders also appear in bold.

Note If you open a replica of your mail on a Domino R5 server, the bold folder names do not appear.

To do this	Do this
Open your mail and the first unread message	Click the mailbox ("Quickpick") icon in the status bar and choose "Scan Unread Mail."
Go to the next or previous unread message in a view or folder (such as the Inbox)	Press TAB to go to the next or SHIFT+TAB to go to the previous unread message, or use the toolbar.
Show only the unread messages in a view or folder	From the menu, choose View - Show - Unread Only. To show the read messages again in the view or folder, choose View - Show - Unread Only again.
See your newest unread messages at the top of the view	Click the arrow in the Date column heading to change sorting.
Mark all messages you show in the preview pane as read	Change this preference.

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To use other mail views or folders

You can use any view or folder in mail by clicking the view or folder icon in the navigation pane. Notes remembers which view or folder you were using and opens it the next time you open mail.

Caution Except in the Sent view, if you delete a message from a view or folder, such as Mail Threads or the Inbox, it also disappears from all other views and folders.

For more information, see Deleting mail.

Message types are indicated by icons to the left of the message subject lines.

For more information, see Customizing your Inbox and mail.

Notes mail has these folders and views:

Icon in navigation pane	Description
Inbox	Shows all messages that you receive. Messages remain in the Inbox until you move them to a different folder or delete them.
Drafts	Shows all messages that you save without sending. You can go back to these messages, edit them, and send them later.
Sent	Shows all messages that you have authored, sent and saved, by the name of the first recipient. Sent messages appear with an envelope icon in all views and folders.
Trash	Shows messages that you marked for deletion in your mail. For information, see Deleting mail.
Views - All Documents	Shows all messages that are currently in your mail database.
Views - Mail Threads	Shows all messages grouped with their replies so you can view an entire conversation at once.
Folders	Shows a list of all personal folders you create.
Tools - Rules	Shows all rules that you create to filter new messages. For information, see Filtering new mail using rules.
Tools - Stationery	Shows all stationery that you create for sending messages. For information, see Creating and using stationery for mail.
Tools - Archive	Appears only if archiving is set up for your mail. Shows all your archive policies, and lets you open the archive database.

Tip You can create additional folders in your mail database.

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See Also

Mail and Address Book
Previewing documents
Viewing an attached vCard file
Sorting mail in a folder or view
To turn URLs into hotspots
URLs supported in Notes
Using different locations
Exporting documents into text files
Why can't I find Tools, Rules, or Stationery in my mail?
Mail preferences