MAIL AND ADDRESS BOOK

Managing address books
When you address a message to a person, Notes looks in your Personal Address Book (NAMES.NSF) for the person's mail address. If Notes does not find the information it needs there, it checks in the Domino directory on your home server. You can use your address book to save information about contacts and mailing lists. You can also have more than one address book, search all your address books, and use your address book to print labels.

To perform some of the tasks described in this section of Help, your Personal Address Book must be updated to use the Lotus Notes 6 design (from the template PERNAMES.NTF).

Click any of these topics:


To open your address book

Click this icon in the Bookmark bar to open your address book.

Personal Address Book icon

You see the Contacts view. If you have a lot of contacts, you can click a letter in the alphabet bar to scroll the view to the first contact name beginning with the letter.

To change your address book

At start up, Notes uses the first address book listed in your preferences when it looks for the documents that contain your location and connection information, as well as contact information for recipients of your messages; when you click the address book icon in the Bookmark bar, this address book opens. By default, the address book is a file called NAMES.NSF that Notes creates for you.

You can change the address book Notes uses, or you can have Notes look in more than one address book. All local address books you specify appear in the "Choose address book" field in the Select Addresses, Find People, and Select Names dialog boxes.

1. From the menu, choose File - Preferences - User Preferences.


2. Click Mail.

3. In the "Local address books" field, do one of the following:

4. Exit and restart Notes.

Tip To change the name of your address book in your bookmarks, change its database title in the database properties, for example, from "Jane Q Public's Address Book" to "My Good Addresses 12-02-02."

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To create or delete an address book

You can use the Personal Address Book template to create a new address book. Use a variation of NAMES.NSF as the file name for any additional address book--for example, NAMES2.NSF--so that all your address book files will stay together in your data directory.

For more information see Creating a database.

You can delete an address book as you would delete any database.

For more information, see To delete a database.

Caution You must always have at least one address book to run Notes, so never delete your only NAMES.NSF file. If your NAMES.NSF file becomes corrupted, ask your administrator for assistance in creating a new one and retrieving as much information as possible from the corrupted one. Back up your address book file frequently.

To add this new address book to your list of address books, see To change your address book.

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See Also