GETTING CONNECTED
If the Replication Settings dialog box is not open, open the replica you want to customize, choose File - Replication - Settings from the menu, and click "Space Savers."
Click any of the topics in the following table to learn how to apply individual settings:
For more information on shortening documents, see To shorten all documents or limit attachments you receive in a replica.
For information on using the formula language to specify limits for replication, see Limiting the contents of a replica if you have installed Lotus Domino Designer 6 Help. Or, go to the Documentation Library on the Lotus Developer Domain to download or view Lotus Domino Designer 6 Help. If a local replica was created from selected documents, you can apply the formula to those documents by selecting "Selected documents."
To remove or replicate incoming documents based on age
Notes can remove documents from a local replica based on their age, as long as the replication history exists (has not been cleared). Removing older documents can make a local replica of a large database significantly smaller than the full database. The documents are not removed from other replicas, so by changing settings at a later time you can restore them to your local replica if you want.
Notes can also skip replicating documents that have not been modified since a cutoff date. Setting a cutoff date makes replication time shorter because Notes doesn't have to process every document.
Note The cutoff date setting works together with the remove documents setting. If you clear the cutoff date, Notes eventually resets the date to correspond to the number of days in the remove documents setting. This combination of settings ensures that the older deleted documents don't replicate back into your local replica from other replicas.
1. Open a replica and choose File - Replication - Settings.
2. Do one or both of the following:
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To limit a replica to specified data
Certain database designs, for example Mail, Discussion, and Teamroom, provide pre-designed forms that let you select which information you want included in a replica. After you complete the form, Notes converts your criteria to a formula and uses it to limit the selected replica.
1. Open a Mail, Discussion, Teamroom, or other replica and choose File - Replication - Settings.
2. Under "Space Savers," under "Receive only a subset of the documents," if the database design has the form, you will see white space with options to select instead of a list of folders and views. Make sure that "Those matching the selected criteria" is selected for "Retrieve these documents."
3. Scroll the form and make selections appropriate to the type of database. For example, in a Discussion database you can select "By author" and enter a list of author names, and Notes will limit the selected replica to documents by those authors.
4. Click OK.
To limit a replica to a subset of folders or views
Notes can limit a replica so that it receives only documents that are in the folders or views you select. The folders and views are not removed from the design of the replica; only the documents in the folders or views are affected.
Caution If you set this limit on an existing full replica, at the next replication all documents that are not in the specified folders or views will be deleted from the replica.
2. Under "Space Savers," select "Documents in specified views or folders."
3. Select the folders and views you want to keep in the replica. Press SHIFT to select multiple and CTRL to select multiple nonconsecutive elements in the list.
Tip Open the partial replica, choose File - Database Properties, and modify the title so you know what the replica contains, for example, Sales (New + Active folders).
See Also