You can also create a replica on a server of only selected documents from a local database. For example, such a replica might back up important documents without using up much storage space on the server. You cannot select documents in a local database and create another replica locally, but you can modify an existing local database to include only the documents you select.

Tip There are other ways to make a replica partial, for example by specifying that it contain only documents in specified folders or views, or contain only data specified in a formula. For more information see Creating a partial replica.

To create a partial replica that contains only selected documents

By default, a partial replica of selected documents contains the full content of the documents. Notes creates the replica by default in your data directory.

1. Open the database.

2. Select the documents you want to work with.

3. Drag the documents to the Replicator icon.

Depending on whether the original database is on a server or local, Notes opens the Create Replica for Database dialog box or the Overwrite Replica for Database dialog box.

• To create the replica locally in the data directory (the default), proceed to step 6.
• To create the replica on a server, in the Server list, select or enter the name of a server, and click OK.

(Optional) Modify the file name for the replica in the "File path" field. To specify a file path, click the folder icon and browse to the directory on the server where you want to save the replica.

Caution If you create a replica of your mail, make sure you give the new replica the same file name and path as the file specified in the "Mail file" field on the Mail tab of your current location document. You can use different mail file names/paths for different locations; make sure replicas you use for those locations have matching file names/paths. For more information, see Using different locations.

• To modify the original database so that it contains only the selected documents, proceed to step 6.
• To create the replica on a server, in the Server list, select or enter the name of a server, and click OK. Notes changes the title of the dialog box to Create Replica for Database DatabaseName.

(Optional) Modify the file name for the replica in the "File path" field. To specify a file path, click the folder icon and browse to the directory on the server where you want to save the replica.

• (Optional) Select "Encrypt the replica using" and choose an encryption type (Strong, Simple, or Medium) from the list.
• (Optional) To save space on your hard drive for a local replica, make sure "Create full text index for searching" is deselected. (An index approximately doubles the size of what you're creating.)
• (Optional) To use the same ACL in the new replica as in the original database, select "Copy Access Control List."
• (Optional) To wait until the next scheduled replication to create the replica, deselect "Create Immediately."
• (Optional) Click More Settings to customize settings for this replica, such as the direction to replicate in, a schedule, and how much of each document in the database will be replicated.

Note Notes adds a bookmark (in your History folder) and a database entry to the Replicator.

9. Click OK.

See Also

Replication preferences