MAIL AND ADDRESS BOOK

Importing and exporting contacts as vCards
You can import and export contacts in your Personal Address Book from and to electronic business cards called vCard files. vCard files have the extension VCF and contain one or more contacts per file. Typical fields in a vCard file are Name, Title, Phone, Fax, Address, City, State, and Zip; Notes imports the data in these fields into the matching fields in the contact document.

Click any of the following:


To import contacts from other applications

To import an address book from another mail application such as Microsoft Outlook Express, open the other application and save the addresses in vCard (.VCF) file format. Then you can import the resulting file(s) into Notes and select which contacts from the file you want to add.

Lotus Organizer 6.0 allows you to copy one or more contacts as a vCard file using the Edit - Copy Special command. You can then paste the contacts into your Notes Personal Address Book.

Note If you want to convert cc:Mail, Microsoft Exchange, Microsoft Mail, or Outlook Express mail messages or address contacts to Notes, ask your Domino administrator for assistance. You may already have installed the migration tools for these products, and your administrator can help you use them.

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To import vCard files

You can import vCard (.VCF) files into your address book and convert them to new contacts.

1. Click this icon in the Bookmark bar to open your address book to the Contacts view.


2. From the menu, choose File - Import.

3. In the "Files of type" list, select vCard.

4. Browse to the .VCF file you want to import from and click Import. If the file contains only one contact, the contact information appears. If the file contains more than one contact, a list appears, with an asterisk (*) next to any contact name you already have in your address book.

5. Do one of the following:

Tip If you can see a vCard file in your operating system folders, you can drag it to your address book and drop it into the Contacts view to create contact document(s) from it. Additionally, if you receive a vCard file as an attachment in a mail message, select the attachment and click View to see the list of contacts. Then follow the steps above to save them in your address book.

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To export vCard files

You can export contact(s) as a vCard file, which you can then mail to someone.

1. Click this icon in the Bookmark bar to open your address book to the Contacts view.


2. (Optional) Select the contact(s) you want to export.

3. From the menu, choose File - Export.

4. Under "Save as type," select vCard 2.1 or vCard 3.0.

5. Enter a name for the file. Notes automatically gives the file an extension of VCF.

6. Click Export. A vCard Export dialog box appears.

7. If you selected contacts in step 2, click "Selected documents."

8. Do one of the following to create a file appropriate for the users with whom you intend to share the file:


9. (Optional) If you intend to share the file with Notes mail users, and want to export as much contact information as possible, select "All fields" instead of "Only basic address fields."

10. Click OK.

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To share contacts with other users

You can attach exported vCard files to a mail message and forward them to users of Notes mail or other mail programs.

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See Also