Click any of these topics:

• To archive all documents in a database
• To archive only selected documents

You can initiate archiving in a database when you want, regardless of whether the database has a schedule specified.

For more information on the archive schedule, see Specifying a schedule for client-based archiving.

1. Open a database whose documents you want to archive and that has a set of archive criteria enabled.

2. Choose File - Database - Archive.

If you see a message saying there are no settings for the database, follow the steps in Creating, editing, and enabling sets of archive criteria.

4. Close and reopen the database.

Note Notes creates an archive database if one does not exist.

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To archive only selected documents

1. Open a database whose documents you want to archive.

2. Do one of the following:

• To archive from only one view or folder in Mail, open the view or folder, select the documents you want to archive, and choose Actions - Archive - Archive Selected Documents.

  You can also drag documents to any set of criteria listed under Archive. Before dragging, click Tools and then Archive in the navigation pane to expand the list under it.

  

• To archive from multiple views or folders in any database, create and enable a set of criteria that selects those views or folders, choose File - Database - Archive, and click Yes.

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See Also

Why are messages in the wrong folders in my mail archive?
Restoring or deleting archived documents