When you start Notes, Notes checks to see if replication is scheduled for the current location. If it is, Notes replicates based on that schedule. If Notes fails to perform a scheduled replication, Notes tries to replicate again each minute until the attempt is successful.

If your local databases contain time-sensitive information, it may be useful to do the following:

• Schedule replication shortly before you normally start using Notes and shortly before you normally finish using Notes at a particular location. This way, you can get the most up-to-date information from servers at the beginning of the day and provide information you've updated to servers at the end of the day.
• If you replicate over a phone line, schedule replication during the middle of the night when telephone calls are cheapest and servers are not as busy. Leave Notes and your computer running and the phone line available when you stop work.

High-priority database entries on the Replicator page appear with a double clock icon.

For information on setting databases as high priority, see To add a replica to the schedule and set its priority. For information on replicating them, see To replicate only high-priority databases.

Note If your administrator gives you roaming user privileges, Notes automatically enables the schedule (see step 5 in the procedure below) and sets replication to occur on startup (step 7) and shutdown (step 10). For more information, see Managing your roaming user information.

To specify a replication schedule

1. Open any local replica database.

2. From the menu, choose File - Replication - Settings.

3. Click "Change Schedule."

Note You can set up the same replication schedule from the Replication tab of the current Location document in your Personal Address Book, or from the "Scheduled replication is disabled" menu at the top right of the Replicator page.

5. (Optional) If you want the schedule to begin as soon as you finish setting it, select "Immediately." Otherwise, select "Next Replication."

6. (Optional) Select "Replicate when Notes starts." With this setting, Notes prompts you at startup to begin replication, so you have the chance to cancel. Select "Don't prompt" if you want Notes to replicate at startup without giving you a chance to cancel.

7. Select "Replication Interval" and specify the primary schedule:

• In the "Replicate daily between" field, specify start and end times that define the period of the day during which you want replication to occur.
• In the "Repeat every" field, specify the number of minutes you want to elapse between replication sessions.

For example, suppose you have scheduled replication for 8 AM to 6 PM Monday through Friday with a 360-minute (6 hours) repeat interval. If you start Notes at 9 AM on Tuesday, Notes immediately replicates, and replicates again 6 hours later.
• In the "Days of week" field, specify the days on which you want replication to occur.

9. (Optional) Select "Prompt to replicate when Notes shuts down" and an option:

• "If anything is waiting to be sent" replicates when any local database has changes.
• "If outbox is not empty" replicates only when there is outgoing mail to be sent.

Note If you're editing the schedule directly in the Location document instead of in a dialog box, click "Save & Close."

11. (Optional) To use the same schedule for all locations, select "Apply changes to all locations" at the bottom of the Basics page of the Replication Settings dialog box. This also applies any other changes you make on this page to all locations.

12. Click OK.

13. On the Replicator page, in the "On" column, make sure the database entries you want to replicate on schedule have check marks.

14. At the top right of the Replicator page, make sure the drop-down menu says "Scheduled replication is enabled," and if it doesn't, choose Enable Scheduled Replication in the menu.

See Also

Refining the sequence of replication on the Replicator page
Managing replication using the Replicator page
Creating or editing a Location document manually